eVaka

eVaka

The early childhood education of the City of Turku has introduced the eVaka system, which is a system for planning and monitoring the care times of children, to be used by the guardians. The care times should be planned in as much detail as possible. Together with the actual presence times of the child, the planned times form the basis for the invoiced amount of care hours per month.

The use of Päikky and Wilma applications in early childhood education and preschool ended in May 2023. You can use eVaka in Finnish, Swedish and English.

You can use eVaka with e.g. Google Chrome, Mozilla Firefox, and Safari.

In eVaka you can plan and monitor the care times of children. Your day care will send you messages in eVaka and you can also send them messages. eVaka sends an email notification when there's a new message for you.

Contact information and user identification

You sign in to eVaka with Suomi.fi identification. In eVaka you can create personal username. For more information, see evaka.turku.fi

Planned care time for a child attending early childhood education

The guardians can plan the child’s care times for a shorter or longer period of time.

The minimum time period is one calendar week.

Planned absences

When an absence is planned in the system, no invoiceable hours are accrued. The plan for the absence must be made before the system locks the time period in question.

Changing the plan and locking of the calendar

The plan made by the guardian is automatically locked at noon on Mondays, one week before the period in question is starting. Before this time, the planned care time can be changed. After the plan is locked, the guardian cannot change the following week’s planned care time through eVaka.

In case the plan needs to be changed after the calendar is locked, the changes must be agreed upon with the manager of the child’s daycare unit or the family day care worker. Such changes include sudden changes in the guardians’ work, for example.

Monitoring the hours

The guardians can monitor the daily accrued total hours in eVaka.

Exceeding the planned hours

The family has defined the amount of early childhood education hours in the agreement concerning the child’s early childhood education. If the actual hours in a certain month exceed the hours reserved in the agreement, the fee is increased to the service product corresponding to the actual hours (65%, 85% or 100%). The following month will be charged in accordance with the original decision. The hours can only be exceeded once.

If the planned hours are exceeded during the following month as well, a new agreement concerning the child’s early childhood education must be made, in which a new service need level is agreed upon. The agreement is made for a period of at least four (4) months.